#atom

Consistent processes for starting and completing knowledge work

Core Idea: Project Checklists provide standardized procedures for starting and completing projects, ensuring knowledge is recycled and leveraged across your workflow.

Key Elements

Purpose

• Create feedback loops that recycle knowledge between projects
• Ensure consistent quality and approach to work
• Reduce cognitive load at critical project transitions
• Capture and preserve valuable intermediate work

Project Kickoff Checklist

1. Capture current thinking

   • Document initial ideas and opinions
   • Answer key questions:
     • What do I already know?
     • What do I need to find out?
     • What is my goal or intention?
     • Who can provide insights?
     • What resources might be helpful?

2. Review relevant folders

   • Browse existing folders for related information
   • Look for templates, outlines, and previous project materials

3. Search across all notes

   • Perform searches for related terms
   • Find ideas that might be buried in unexpected places

4. Organize relevant notes

   • Move or tag useful notes to the project folder
   • Create a central collection point for project materials

5. Create project outline

   • Develop an Archipelago of Ideas for the project
   • Form a logical progression of steps

Project Completion Checklist

1. Update task systems

   • Mark project as complete in task manager
   • Update project status across platforms

2. Document accomplishments

   • Cross out completed goals
   • Move to "Completed" section

3. Review and redistribute materials

   • Identify reusable Intermediate Packets
   • Move valuable materials to appropriate folders

4. Archive project

   • Move project to archives across all platforms
   • Ensure materials remain accessible but not distracting

5. Create status note (if incomplete)

   • Document current status for inactive projects
   • Create a Hemingway Bridge for future resumption

Applications

• Knowledge work of all types
• Creative projects
• Research initiatives
• Product development
• Professional services

Additional Connections

• Broader Context: PARA Method (organizational system for projects)
• Applications: Weekly Review (complementary maintenance routine)
• See Also: Noticing Habits (supports ongoing project improvements)

References

1. Forte, Tiago. "Building a Second Brain"

#productivity #project-management #workflows #knowledge-management

Connections:

Sources:

• From: Forte-Building a Second Brain