#atom

Core Idea:

Delegation is a key part of the GTD workflow. If a task is not yours to do, or someone else is better suited to handle it, delegate it systematically. This ensures that tasks are handled efficiently and by the right person.

Key Principles:

1. Identify the Right Person:
   • Determine who is best suited to handle the task.
2. Use Systematic Formats:
   • Delegate via email, notes, voice-mail, or direct conversation.
3. Track Delegated Tasks:
   • Add delegated tasks to your "Waiting For" list to ensure follow-up.
4. Clarify Expectations:
   • Clearly communicate what needs to be done and by when.

Why It Matters:

• Increases Efficiency:
  • Tasks are handled by the most appropriate person.
• Reduces Overwhelm:
  • Prevents you from taking on tasks that aren’t yours to do.
• Builds Accountability:
  • Tracking delegated tasks ensures nothing falls through the cracks.

How to Implement:

1. Assess the Task:
   • Determine if you’re the best person to handle it.
2. Choose a Delegation Method:
   • Use email, notes, voice-mail, or direct conversation to delegate.
3. Track the Task:
   • Add it to your "Waiting For" list to monitor progress.
4. Follow Up:
   • Check in with the person to ensure the task is completed.

Example:

• Task: Research potential venues for a team retreat.
  • Best Person: Logistics coordinator.
  • Delegation Method: Send an email with the task details.
  • Tracking: Add to "Waiting For" list.

Connections:

• Related to:
  • Processing Workflow - Handling "In" Items in GTD
  • Organizing and Next Actions - Moving Projects Forward in GTD
• Broader Concepts:
  • Task Decomposition: Breaking large tasks into smaller, manageable steps.
  • Outcome-Oriented Thinking: Focusing on results rather than activities.

References:

1. Getting Things Done by David Allen (Book) - Locations: [2323], [2354]
2. GTD Methodology Overview

Tags:

#GTD #Productivity #Delegation #WaitingForList #DavidAllen

Connections:

Sources:

• From: Allen-Getting Things Done